Peoria Park District
  • 09-Jan-2023 to Until Filled (CST)
  • Business
  • Peoria, IL, USA
  • 34000-40000 per year
  • Salary
  • Full Time

Benefits and Perks Package

Do you have an interest in working as the Recreation Secretary for the Peoria Park District? Apply online today. Salary range: $34,000 - $40,000 per year.

We are one park district, one community.

  • As assigned, assisting in the annual budget process; compiling of budget information; responsible for the preparation and reproduction of official budget documents for administrative and Board review; monitors budget expenditures and for the Recreation Administration function, to include ordering and maintaining inventory control of office supplies.
  • In the absence of the Board Secretary, taking responsibility for the Programming Committee meetings and appropriate ad hoc task force meetings.
  • Performing a wide variety of secretarial functions requiring independence of action, as authorized, and general oversight of work assigned to temporary/seasonal clerical personnel.
  • Using authorized discretion in the selection of appropriate formats when operating computer systems for composing correspondence, records, statistical and narrative reports, sports programming information, recreational registration, and public relations materials from rough draft, outline, and/or verbal instruction.
  • Answering and screening calls, responding to customer inquiries, providing information to internal and external requesters, and forwarding calls to supervisory personnel and other departments or facilities as needed; receiving and announcing visitors, and scheduling meetings/appointments. Maintaining master schedule for Board room and conference room reservations.
  • Receiving and routing all deliveries from various delivery services such as Fed Ex and UPS.
  • Processing registrations by mail, computerized/electronic format, or in person; completing registration forms, handling all money, keeping accurate records, filing forms and distributing supply lists when applicable; contacting registrants for class changes and/or cancellations for recreation programs.
  • Receiving payments by mail or over the counter fees, activities, and rentals; making change, issuing receipts, and preparing money for deposit; serving as a resource for daily deposit processing; selling tickets over the counter for Park District functions.
  • Opening and routing all incoming mail. Recording all incoming receipts in log. Ensuring receipts are secured in safe of given to designated staff person as required.
  • Handling all shelter, special event and other reservations as needed for the parks. Ensuring that all fees are paid and liability waivers are signed prior to the reservation date. Maintaining master schedule and notifying park managers and park police of all reservations. Preparing check requests for the refund of deposits and cancelled reservations.
  • Performing a variety of record keeping functions; gathering, assembling, and compiling information to assist in the preparation of typed program materials; photocopying, collating, and distributing printed materials for in-office and community board/task force representation.
  • Distributing budget printouts, mail, and paychecks; mailing those checks which are not picked up on a schedule.
  • Preparing mail to be picked up as required. Being responsible for the operation of the postage machine calling for service, ordering supplies, changing postage rates, and training staff on its use as assigned.
  • Following all safety procedures that pertain to the duties performed. Supporting all aspects of the park district safety program.
  • Performing other duties as assigned.

See attachment for full job description:

Full Job Description
Peoria Park District
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